OHI × AvidXchange

Real Estate AP Automation with AvidXchange — Implemented and Operated by OHI

Streamline invoice capture, coding, approvals, and payments across properties and entities. OHI partners with AvidXchange to deploy controls-first AP workflows tailored to real estate operators, owners, and funds.

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Focus

Real estate AP at scale

Approach

Controls-first, audit-ready

Delivery

Implementation + ongoing ops

AvidXchange provides end-to-end accounts payable automation: intelligent invoice capture, configurable approval routing, and secure payments. OHI configures, integrates, and co-manages AvidXchange to fit your property-level controls, chart of accounts, and close cadence.

Why OHI + AvidXchange

Outcomes that matter for real estate teams

Purpose-built for multi-entity, property-level operations with strong segregation of duties and clean audit trails.

Faster invoice cycle times

Streamlined capture, coding, and routing—less chasing, fewer bottlenecks.

Controls-first workflows

Role-based approvals, clear audit trails, and vendor policy enforcement.

Property- and entity-aware

Coding, budgets, and approvals aligned to properties, jobs, and GLs.

Close-ready data

Cleaner accruals, fewer exceptions, and faster monthly close handoffs.

Configurable to your stack

Integrates with Yardi, AppFolio, MRI, QuickBooks, NetSuite, and more.

Co-managed operations

We implement, train, and run ongoing AP so your team can focus on growth.

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What we set up and run

OHI-managed AvidXchange capabilities

From first invoice to payments and reconciliation—configured for your portfolio.

Invoice capture

Email ingestion, OCR, and templates to reduce manual entry and exceptions.

Coding & validation

Property/entity coding, budget checks, and rules for GLs, jobs, and classes.

Approval routing

Matrix approvals tied to amounts, vendors, properties, and cost types.

Payments

Schedule, approve, and execute payments with clean audit and vendor preferences.

Sync & recon

Bi-directional sync with your GL and bank data for close-ready ledgers.

Month-end & audit

Accruals, schedules, and support packs to keep audits smooth and predictable.

AP lifecycle

From vendor to close — how it flows

One step visible at a time. Click Next to see the next step in the workflow.

Step 1 of 7

Current step

Vendor onboarding

Collect W‑9 and remit details; standardize terms; validate duplicate detection.

Sample outcome

How a mid‑market property manager leveled up AP

A representative engagement combining AvidXchange configuration with OHI-managed AP operations.

Cycle time

Invoices moved from inbox to approval in a consistent, trackable SLA.

Standard templates for key vendors and automated reminders reduced manual follow-up.

Controls

Approval matrix tied to properties, thresholds, and roles eliminated shadow approvals.

Audit-ready trails and vendor compliance checklists simplified reviews.

AP-to-GL sync and reconciliations kept month-end on schedule with fewer exceptions.

Stakeholders received weekly status summaries and aging analytics.

FAQs

Your questions, answered

Don’t see your question below? Reach out and we’ll share details for your use case.

We can help with both brand-new implementations and optimization of an existing AvidXchange account. We’ll evaluate current workflows and recommend a plan.

Your team always owns approvals and release of payments. OHI configures routing, prepares batches, and provides documentation for your designated approvers.

We follow least‑privilege principles, 2FA where supported, and document all SOPs. Access is restricted by role and periodically reviewed with your admins.

Common stacks include Yardi, MRI, AppFolio, QuickBooks, and NetSuite. We also review custom or niche systems case-by-case.

Yes. We provide role-based training, quick-start guides, and help center assets tailored to your workflows and approval matrices.

We align on SLAs and KPIs such as intake-to-approval timing, exception rates, aging, and close dates—with transparent reporting.