Client Snapshot
Industry:
Real Estate Investment Management
Location:
Florida, USA
Engagement Type:
End-to-End Fund Administration & Accounting Support
Portfolio Scale:
$100+ Billion Assets Under Management
Key Highlights
Impact Area:
Fund Accounting & Administration
Close Cycle Improvement:
Reduced from 30–45 Days to 20–25 Days
Reporting Efficiency:
25–30% Faster Fund Reporting
Accuracy Enhancement:
15–20% Reduction in Post-Close Adjustments
Scalability:
Standardized Model Supporting Fund Growth
Client Background
A Florida–based global investment management firm specializing in real estate, with over $100 billion in assets under management since inception. The organization oversees multiple complex fund structures serving institutional and private investors.
The firm manages investment vehicles requiring sophisticated NAV calculations, waterfall distributions, capital allocations, and detailed investor reporting. Given the regulatory scrutiny and investor expectations associated with institutional fund structures, accuracy, transparency, and timeliness in financial reporting are mission–critical.
As fund complexity and investor expectations increased, the client required a more structured and scalable operating model for fund administration.
Business Challenge
The client sought a trusted outsourcing partner with deep real estate fund accounting expertise to introduce governance, improve accuracy, and support long-term scalability. The client faced growing operational and compliance pressures across its fund administrationfunction:
Delayed Financial Close
Quarter-end and annual close cycles extended to 30–45 days due to delayed inputs from property managers and third-party administrators
Resource Strain
Internal teams were spread across multiple activities, limiting focus on high-value oversight functions
Lack of Standardization
Absence of structured close calendars, SOPs, and validation frameworks led to inconsistent execution
Limited Visibility
No centralized real-time tracking of close progress, resulting in bottlenecks and reactive issue resolution
Accuracy & Rework
Compressed review timelines resulted in post-close adjustments and increased investor queries
Complex Fund Structures
Multi-entity fund vehicles with detailed NAV and waterfall mechanics increased execution risk
Scalability Constraints
Growth in fund volume required additional capacity without proportionate headcount expansion
OHI's Approach & Solution
Discovery & Transition Planning
- Conducted a comprehensive review of fund accounting workflows, reporting timelines, and role ownership
- Designed a structured transition roadmap with defined governance, performance metrics, and service–level benchmarks
- Established turnaround expectations and layered quality control protocols aligned with institutional reporting standards
Pilot Phase
- Initiated engagement with four active funds supported by a dedicated OHI team
- Standardized accounting workflows through detailed SOPs, validation checklists, and maker–checker review controls
- Conducted recurring governance reviews to ensure smooth knowledge transfer and alignment with fund controllers
Execution & Stabilization
- Assumed end–to–end ownership of fund accounting operations, covering pre–close, quarterly close, and investor reporting cycles
- Standardized core accounting processes including journal entries, bank reconciliations, income recognition, PCAP accounting, and entity–to–fund roll–ups
- Delivered consistent quarter–end and annual close processes, including multi–currency
- NAV calculations, balance sheet reviews, and preparation of fund financial statements
- Managed capital activity and waterfall calculations, including capital calls, distributions, allocation mechanics, and promote structures
- Produced customized investor and management reporting packages, supporting both standard and ad–hoc requirements Strengthened audit readiness through structured documentation, coordination with auditors, and layered quality reviews
Results & Impact
| KPI | Before OHI | After OHI | Improvement |
|---|---|---|---|
| Quarter-End Close | 30–45 Days | 20–25 Days | ~30–40% Faster |
| Fund Reporting Timeline | Inconsistent & Delayed | Calendar-Aligned & Predictable | 25–30% Faster |
| NAV & Financial Accuracy | Frequent Post-Close Adjustments | Layered QC Controls | 15–20% Error Reduction |
| Operational Efficiency | Manual & Fragmented Workflows | Standardized & Structured | 25–35% Manual Effort Reduction |
| Audit Readiness | Reactive & Documentation Gaps | Audit-Ready Reporting | Improved Governance |
| Management Focus | Execution-Oriented | Oversight & Investment Support | Strategic Reallocation |
OHI implemented a structured transition and standardized operating framework to strengthen the client’s fund administration function. This improved governance, accelerated financial close timelines, reduced post-close adjustments, and enhanced the reliability of investor reporting while supporting scalable fund growth.
“OHI’s fund administration expertise has significantly improved our close timelines, reporting reliability, and audit readiness. Their structured approach provides the scalability and control required for institutional-grade fund management.”
Fund Controller
Florida based– Real Estate Investment Manager
Looking to Streamline Fund Administration and Speed Up Your Close Cycle?
Strengthen operational controls and streamline financial close to support scalable fund growth and investor confidence.
