HOA Accounting Services | Accounting For Condo Associations
OHI provides specialized accounting services for HOA and condo associations, helping community management companies scale operations and boost profitability. With expertise in residential real estate accounting, we address unique HOA challenges like fragmented customer bases and staffing issues.
40-60% cost savings compared to in-house hired staff
Staff with 6+ years of HOA accounting experience
Daily receipting and payables, timely reconciliations and financials
Our Credentials
130+
Commercial & Residential (HOA Management Cos., Condo Management Cos., Single-Family, Multi-Family) Clients
400+
Team Including CPAs, MBAs and Graduates
400+
Serving 400+ HOAs (through our clients) and 250,000+ units
6+
Staff with 6+ Years of HOA Accounting Experience
Clients Across USA
California | New York | Texas | Florida | Georgia | Ohio | Colorado | Kansas | Pennsylvania | Oregon | Washington And More
Key Real Estate Sectors
Homeowner Associations (HOA), Affordable Housing, Single Family Housing, Multifamily Apartments, Tax Credit & HUD Properties, Commercial, Student Housing, Retail, Industrial
We Serve Seven of the Top 50 Real Estate Managers in USA
Our Services
HOA/Condo Accounting
- Entry of invoices with detailed notes and proper matching with POs/WorkOrders
- Entry of Utilities Including Auto-Paid Bills after checking for service periods, prior credits and due-dates
- Posting/Processing of vendor payments through Checks/ACH/Credit Cards in a maker-approver processing mode
Monthly Billing and Accounts Receivable
- Billing to Owners for HOA dues and assessments
- Posting of Customer Receipts with daily/weekly reports
- Receivables reporting and email-based follow-up
Bank Reconciliations
- Monthly bank reconciliations of Operating (Checking), Savings, Money market and other account reconciliations with detailed information on reconciling items
Financial Reporting
- Comprehensive Monthly Financial Reports- Income-Expense statements, Balance sheet, Delinquencies Reports, Payables, Reconciliation Reports, General Ledger and Budget Analysis
Budgeting and Projections
- Yearly Budgets, Income and Expense Projections
Administrative
- Drafting of Delinquency notices, breach notices and HOA violation letters
* Not an exhaustive list
Taxation and Compliance
Franchise Tax Form 05-102 PIR
- Essential for corporations and LLCs, this report provides details on business ownership and Registered Agent information.
Form 802 (Periodic Report – Nonprofit Corporation)
- Texas nonprofits must file this to update their address and board member details and maintain good standing.
Franchise Tax – No Tax Due Report (Form 05-167)
- Certifies that businesses owe no franchise tax for the reporting period, ensuring compliance.
Change of Registered Agent (Form 401) & Colorado Periodic Report Filing
- Update or designate a new Registered Agent in Texas and complete annual filings for business entities in Colorado to keep state records current.
Data Management Services
- Preparing compliance packages for associations.
- Transferring filed forms and tax returns to appropriate folders.
- Setting up and removing associations from tracking software.
- Addressing notices from the Texas Comptroller and the IRS.
Interested In Knowing More
Watch it in Action
Software Expertise
Pricing
The indicative standard charges for Accounts Payable Specialist and Property Accountant roles are listed below. Custom packages of 25, 50 and 80 hours per month are available.
Staff Profiles
Accounts Payable Specialist
Accounts Payable Specialist can perform activities such as 2 Way/3 Way matching of invoices with POs and GRs/Packing Slips, entry of invoices and utilities, coding of expenses, entering checks for further approval, tracking payables, vendor reconciliations and other miscellaneous accounts payable activities.
Property Accountant
Property Accountant can provide the following accounting services- General ledger accounting, payroll, bank reconciliations, inter-company accounting, monthly closing of books including finalization and simple monthly reporting with variance analysis.
Our Blog
HOA Accounting: Tips for Simplifying Reserve Fund Management
- March 21, 2025
- OHI
Understanding the Impact of State Laws on HOA Accounting Practices
- December 30, 2024
- OHI
5 Best Practices for HOA Accounting
- November 28, 2022
- OHI
6 Practical Reasons Why You Should Outsource HOA Accounting
- May 25, 2020
- admin@ohi
