HOA & Condo Accounting Services for Management Companies
OHI delivers HOA & condo accounting services for management companies handling multiple communities. We manage payables, homeowner receivables, bank reconciliations, reserve accounting, month-end close, and board-ready financial reports in your existing systems.
Why HOA Management Companies Choose OHI
Reliable accounting across your communities
Multi-Association Accounting
Consistent books and reporting for every association
Board-Ready Financial Reports
Clear financials and monthly variance insights
Dependable Month-End Close
Assigned responsibilities, checks, and follow-up
Average cost savings
40-60%
Years of Real Estate Experience
HOA Management Clients in North America
Units & Doors Supported
Accounting & Support Professionals
Serving 5 of the Top 50 HOA Firms
Sq Ft Delivery Facility
HOA & Condo Accounting Services for Management Companies
Keep the financial operations of every HOA and condo association organized. OHI executes the accounting, reporting, compliance documentation, and closing-related workflows your community management teams need.
HOA & Condo Financial Accounting
Daily accounting and monthly reporting for each association.
- Annual association budgets and budget-versus-actual reporting.
- Vendor invoice processing, homeowner assessments, AR aging, and collections tracking.
- Operating and reserve bank reconciliations, month-end close, and financial statements.
- Operating fund and reserve fund activity tracking and reconciliations.
- Year-end workpapers, audit schedules, and supporting documentation.
- Monthly board reporting packages and budget variance explanations.
Association Compliance & Reporting
Organized financial records and board reporting.
- Preparation of financial schedules and association compliance supporting documents.
- Administrative assistance with filing records and registered-agent documentation, as applicable.
- Coordination of board, management, and authorized filing-party documentation.
- Monitoring reporting due dates, outstanding documentation, and follow-up items.
- Management dashboards, compliance trackers, and supporting schedules in agreed systems.
HOA & Condo Closing Services
Reliable information for resale and refinance requests.
- Preparation of resale certificates, builder-sale, and refinance request packages.
- Verification of owner ledger balances, unpaid assessments, and association records.
- Coordination with managers, title companies, and closing representatives.
- Tracking closing requests, approvals, and association-specific requirements.
Community Management Operations Support
Administrative coordination for your community managers.
- Community budget monitoring, exception logs, and operational reports.
- Vendor follow-up and maintenance request coordination within your workflows.
- Community document organization and compliance administration.
- Homeowner communication and resident request tracking.
- Inspection scheduling and community management reporting.
HOA Accounting Options for Management Companies
Choose the accounting scope that fits your management portfolio: accounts payable, reconciliations, monthly community accounting, or senior financial review. We align responsibilities with your systems, association volume, and reporting cycle.
AP Specialist
Payables processing across your communities
- Invoice coding, entry & vendor records
- Community-level approvals & payment schedules
- AP aging, status updates & exceptions
Bank Reconciliation
Reconciliations for each association
- Operating & reserve bank reconciliations
- Outstanding item research & follow-up
- Monthly cash balance review schedules
Community Accountant
Monthly close and board reporting
- Association month-end close & financials
- Budgets, reserve activity & variances
- Board packages & owner ledger reviews
Senior Community Accountant
Senior accounting review for portfolios
- Complex account reconciliations & analysis
- Audit workpapers & reporting review
- Accounting supervision & process reviews
HOA & Condo Management Software Experience
OHI works in the accounting and community management systems your team already uses, including Vantaca, StrongRoom, QuickBooks, Microsoft Dynamics, and Excel. We follow your approval rules, reporting templates, and association-level workflows.
Accounting Expertise for HOA Management Companies
For HOA and condo management companies, consistent reporting depends on clear workflows for every association. OHI manages agreed accounting tasks, reviews exceptions, and coordinates directly with your team so community managers can stay focused on board and resident priorities. Explore our best practices for HOA accounting and guidance on reserve fund management.
Experience with Vantaca, StrongRoom, and association-level accounting workflows.
Accounting delivery across HOA and condo portfolios in multiple U.S. states.
Defined accounting owners, quality reviews, and clear escalation procedures.
Managing accounting across several associations? Explore practical HOA accounting considerations.
Discuss Your HOA RequirementsHow OHI Works With Your Management Team
Discovery & Assessment
We assess your association count, transaction volume, systems, and reporting deadlines.
Team & Workflow Setup
We assign accounting responsibilities, review checkpoints, and communication owners.
Process Execution
We handle the agreed accounting and reporting tasks in your existing systems.
Quality Control & Coordination
We review financial outputs, flag exceptions, and coordinate follow-ups with your team.
Certified & Secure
Trusted by HOA & Condo Management Companies
"OHI has been instrumental in streamlining our accounting operations across all 70 communities we manage. Their expertise in HOA-specific challenges has significantly improved our efficiency."
Community Association Management Company
Aurora & Louisville, Colorado • 70 Communities
"As the highest-rated management firm in Los Angeles, we needed a partner who understands condo buildings. OHI delivers consistent, accurate financial reporting every time."
Leading HOA Management Firm
Los Angeles, CA • Since 2000 • Condo Specialist
Free Resource
HOA Financial Reporting Checklist for Management Teams
Give your association accountants and community managers a practical checklist covering reconciliations, reserve balances, budget variances, and board reporting.