The advantages of the cloud-based accounting system are many. However, before migrating to the cloud, companies should evaluate the pros and cons of the migration. The following points will help your accounting practice determine if moving to the cloud is your best option:
The simplicity of use:
When looking at a cloud accounting software, the foremost thing to note is the ease of use. The software should be simple enough for the user to understand. The information should not be overloaded but just be the right amount. For example, the dashboard of the client’s account should have all the essential information for the client to know the status of the company in a single glance and we should be able to secure the client information without any long searches. The feature of ease of access is critical when choosing the cloud accounting software.
The feature of functionality is vital in cloud accounting. The basic set up of tax rates, depreciation rates, ability to work in multiple currencies, payroll feature, and the other features you have provided your client from the start of the business relationship should be there.
The cloud accounting software should also have the advanced features of security, which help in sharing or restricting data share to a specific clientele. It is advantageous to find a software that has automatic submission like submitting the clients’ VAT directly to the HMRC which also saves our time. Using software that has customizable controls helps in easy migration as well as facilitates the onboarding of new clients.
If the firm handles clients who specialize in a particular field, the cloud accounting software should have features that would be adept at managing their accounting practices. For example, if the client is in the area of construction, then we need a software that lets us file CIS returns automatically.
Before zeroing on a cloud accounting software, it is essential to know the testimonials and the awards marketed by the brand. In short, we need to find a software that has been accredited by the ACCA and the Institute of Certified Bookkeepers (ICB) and is approved by the HMRC.
It is also a good practice to rely on the testimonials of the user or the accounting personnel. Looking for a cloud accounting software that has credibility in the society of accountants is a much better choice.
Able tech support:
The final thing we need to ensure is that the cloud-based accounting system we choose should have a capable tech support system. Waiting in long phone lines for getting an issue resolved can be a hindrance, and the support should be available 24/7 if any problems arise. The essential feature of any cloud accounting software is that it comes with a team of people who are willing to help us every step of the way no matter when the issue arises.
These are the factors a firm should consider before moving to cloud accounting software so make sure that the software ticks all the boxes.