Things your Accounting Practice Should Consider when Moving to Cloud

  • February 16, 2018
  • admin@ohi

The conventional approaches to using commercial financial reporting can be unreliable in terms of security. Multiple copies of the same file can be expensive to store and can interfere with backup systems. This is when people started looking for alternatives and questions like- what is cloud accounting services became mainstream.

In the event of accidental deletions, your information is always securely backed up and protected through your cloud-based accounting software. Outsourcing cloud accounting firms is a common practice this day to take care of the financial aspects of a company. Guide to Making the Move to Cloud Accounting

Reasons to switch to cloud accounting services

There are several situations where data migration is necessary. Cloud migration is chosen when there is a mishap and information is erased in order to retrieve the data. For a limited time, several cloud service providers are free to use. 

Data transfer becomes necessary if you feel that a certain provider is not fulfilling your needs. Regardless of the cause, data transfer is typically viewed as chaotic due to the numerous steps involved. The information must be encrypted and protected. The relocation might consume a significant amount of time, money, and resources through intensive monitoring and work.

Advantages of the cloud-based accounting system

The advantages of the cloud-based accounting system are many. However, before migrating to the cloud, companies should evaluate the pros and cons of the migration. The following points will help your accounting practice determine if moving to the cloud accounting is your best option:

The simplicity of use:

When looking at a cloud accounting software, the foremost thing to note is the ease of use. The software should be simple enough for the user to understand. The information should not be overloaded but just be the right amount. For example, the dashboard of the client’s account should have all the essential information for the client to know the status of the company in a single glance and we should be able to secure the client information without any long searches. The feature of ease of access is critical when choosing the cloud accounting software.

Functionality:

The feature of functionality is vital in cloud accounting. The basic set up of tax rates, depreciation rates, ability to work in multiple currencies, payroll feature, and the other features you have provided your client from the start of the business relationship should be there.

Advanced features:

The cloud accounting software should also have the advanced features of security, which help in sharing or restricting data share to a specific clientele. It is advantageous to find a software that has automatic submission like submitting the clients’ VAT directly to the HMRC which also saves our time. Using software that has customizable controls helps in easy migration as well as facilitates the onboarding of new clients.

Adaptation:

If the firm handles clients who specialize in a particular field, the cloud accounting software should have features that would be adept at managing their accounting practices. For example, if the client is in the area of construction, then we need a software that lets us file CIS returns automatically.

Credibility:

Before zeroing on a cloud accounting software, it is essential to know the testimonials and the awards marketed by the brand. In short, we need to find a software that has been accredited by the ACCA and the Institute of Certified Bookkeepers (ICB) and is approved by the HMRC.

It is also a good practice to rely on the testimonials of the user or the accounting personnel. Looking for a cloud accounting software that has credibility in the society of accountants is a much better choice.

Able tech support:

The final thing we need to ensure is that the cloud-based accounting system we choose should have a capable tech support system. Waiting in long phone lines for getting an issue resolved can be a hindrance, and the support should be available 24/7 if any problems arise. The essential feature of any cloud accounting software is that it comes with a team of people who are willing to help us every step of the way no matter when the issue arises.

Conclusion

Transitioning to cloud accounting represents a significant step forward for businesses, offering enhanced accessibility, real-time data, and potential cost savings. However, as with any technological shift, it’s essential to approach the move with a well-informed perspective. Companies should weigh the benefits against potential risks, consider the integration with existing systems, and ensure that chosen platforms prioritize data security. Training and support for staff, as well as understanding the cost implications, are also paramount. By taking a holistic view and considering all these factors, businesses can make a smooth transition to cloud accounting, positioning themselves for greater efficiency and future growth in the digital age.


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