Accounting For HOA/Condo Management Companies

Efficient Accounting for HOA and Condo Management – Simplify Your Financials Today!

HOA Accounting Services | Accounting For Condo Associations

OHI provides specialized accounting services for HOA and condo associations, helping community management companies scale operations and boost profitability. With expertise in residential real estate accounting, we address unique HOA challenges like fragmented customer bases and staffing issues.

Our skilled team, proficient in software such as Condo Manager, Yardi Voyager, Appfolio, QuickBooks, and Caliber, offers cost-effective, tailored solutions. Trusted by over 150 management companies across the U.S., OHI delivers sustainable growth and expert HOA accounting services. Contact us today!

Outsourced HOA/Condo accounting services

40-60% cost savings compared to in-house hired staff

40-60% cost savings compared to in-house hired staff

Staff with 6+ years of HOA accounting experience

Staff with 6+ years of HOA accounting experience

Daily receipting and payables, timely reconciliations and financials

Daily receipting and payables, timely reconciliations and financials

Our Credentials

150+

Commercial & Residential (HOA Management Cos., Condo Management Cos., Single-Family, Multi-Family) Clients

500+

Team Including CPAs, MBAs and Graduates

400+

Serving 400+ HOAs (through our clients) and 300,000+ units

6+

Staff with 6+ Years of HOA Accounting Experience

Clients Across USA

California | New York | Texas | Florida | Georgia | Ohio | Colorado | Kansas | Pennsylvania | Oregon | Washington And More

Key Real Estate Sectors

Homeowner Associations (HOA), Affordable Housing, Single Family Housing, Multifamily Apartments, Tax Credit & HUD Properties, Commercial, Student Housing, Retail, Industrial

We Serve Eight of the Top 50 Real Estate Managers in USA

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Our Services

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Software Expertise

Vantaca logo
Caliber logo
Condo manager logo
Frontsteps logo
PAY HOA logo
Avidxchange strong room logo
Sage logo
Rent Manager logo
Yardi logo
AppFolio logo
Avidxchange logo
Realpage logo
Quickbooks logo
MRI Logo
Nexus logo
Buildium-logo

Pricing

The indicative standard charges for Accounts Payable Specialist and Property Accountant roles are listed below. Custom packages of 25, 50 and 80 hours per month are available.

Hourly Charges

$12

* onwards

AP Specialist

$1800

* Full-time staffing (160 hours per month)

Property Accountant

$2400

Onwards

Staff Profiles

Client Profile

A specialized Community Association Management Company with offices in Aurora and Louisville, Colorado. They manage close to 70 communities.

Client Profile

An industry-leading Homeowner Association (HOA) management firm. They manage only condominium buildings. They have been in business since 2000, and is the highest rated management firm in Los Angeles.

Client Profile

A leading Real Estate Investment and Management firm with 25+ years of success as a real estate investor and sponsor. With a team of 1,200, the company manages around 200 commercial and multifamily properties across 30 cities, making it well-suited for tailored HOA accounting services to streamline operations and enhance efficiency.

Client Profile

A well-known Property Management Firm based in Santa Monica, CA. They manage Single Family, Multi- Family, Commercial and HOA communities.

Client Profile

A mid-size real estate firm in Miami, FL. The company manages over $300 million of real estate, over 4500 apartments and have been appointed receivers on over 15 properties.

Client Profile

A full-service management company based in Denver, CO, with extensive expertise in single and multifamily residential rental properties. Their experience makes them an ideal candidate for tailored HOA accounting services to optimize financial management and streamline community operations.

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    FAQ

    What is the best accounting method for HOA?

    Most HOAs use accrual or modified cash basis accounting. Accrual accounting provides a more accurate view of dues, expenses, and reserve fund balances.

    What does "HOA" mean in accounting?

    HOA stands for Homeowners Association accounting, which tracks member dues, common area expenses, budgets, and reserve funds for community maintenance.

    What are the accounting records of HOA?

    Key records include general ledgers, income and expense statements, balance sheets, reserve fund schedules, accounts receivable for dues, and accounts payable for vendors.

    Are HOAs required to be audited?

    Audit requirements vary by state and association bylaws. Some HOAs must undergo annual audits if revenue exceeds a certain threshold, while others leave it to the board or homeowners to decide.

    How does outsourcing HOA/condo accounting help associations?

    Outsourcing ensures accurate bookkeeping, timely financial reports, regulatory compliance, and transparent fund management, reducing disputes among homeowners and board members.

    What accounting software is best for HOA or condo associations?

    Many associations use HOA-specific or real estate accounting software to manage dues, track expenses, handle reserve funds, and provide portals for homeowners.

    How are homeowner dues calculated and recorded?

    HOA dues are calculated based on operating budgets, maintenance costs, and reserve contributions, then recorded as receivables and tracked against each homeowner’s account.

    How can HOA accounting improve transparency and trust with homeowners?

    Regular financial reporting, detailed reserve fund tracking, and clear documentation of expenses allow homeowners to see exactly how their dues are used, building confidence and reducing conflicts.

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