Outsourcing Accounting Services for Mid Size Businesses

Mid-size businesses have very different outsourcing accounting requirements compared to small businesses. Most mid-size businesses have well staffed accounting functions and some degree of process documentation. However the level and type of technology used, centralization, automation etc varies significantly. Our solutions are designed keeping the unique characteristics of the mid-size businesses in mind. We provide end-to-end accounting and reporting solutions for mid-size businesses. We have the scale, depth of knowledge and experience to either migrate single functions or to shift complete departments to India.

Our representative list of outsourcing accounting services covering accounts payable outsourcing for mid size businesses is outlined below

Our Services

Outsource Accounts Payable and Disbursement Processing Services

Our team of accounts payable outsourcing specialists and accountants has deep experience in outsource accounts payable and disbursement processes. We process hundreds of invoices daily across real estate, logistics, online stores, IT companies, construction companies and multiple other businesses.

  • Creation and maintenance of vendor database
  • Tracking vendors and sub contractor records for ensuring compliance to workers insurance and other statutory requirements
  • Accurate and fast entry of purchase invoices on the basis of supporting documentation like purchase orders, contracts, and other related documents
  • Processing of utility bills in accounting software based on scanned bills and/or by accessing online utility accounts
  • Ageing of payables and tracking of payables to ensure early payment discounts and/or adherence to existing payment terms
  • Accurate and timely vendor reconciliation
  • Issue of 1099s to vendors

Accounts Reconciliation Services
  • Daily/weekly bank reconciliation based on scanned bank statements or through View Only bank account access
  • Timely reporting of cash balances and need for funds to finance controller, CFO or owner
  • Provide support documentation and resolving reconciliation related issues through consistent tracking and follow-up
  • Weekly/monthly credit card reconciliation and posting of associated journal entries
  • Daily/weekly/monthly merchant account reconciliation with customer payments and bank deposits
  • Clearing/bridge account reconciliations to ensure that inter-company transactions clear out and are processed accurately
  • Accounts payable and receivable account ledger to aging report reconciliation
  • Mortgage, escrow, line of credit reconciliations
  • Reconciliations of balance sheet accounts such as prepaid assets, accrued liabilities against custom schedules

General Accounting & Management Reporting Services
  • Posting of journal entries for accruals, expense reclassifications, prepaid amortizations and other reasons
  • Posting of month end and yearly closing entries
  • Generate financial statements such as balance sheet, income statement and cash flow statement every month or quarter
  • Detailed income statement analysis including mapping revenue trends, expense trends and net income trend on Month to Date, Year to Date and Year on Year comparison basis
  • Complete balance sheet analysis of different balance sheet assets, liabilities, investments and equity accounts
  • Detailed cash flow analysis to identify cash bottlenecks in supply chain and ways to improve working capital
  • Formulation of detailed financial projections including income statement, expense and cash flow projections
  • Preparation of user friendly and easily readable management dashboards tracking key operating and financial parameters
  • Preparation of footnotes for Annual Report, 10K (Annual SEC disclosure), and 10Q (Quarterly SEC disclosure) highlighting key management and business related issues and developments

Travel and Expense Management
  • Entry of employee travel bills and expense reimbursement requests
  • Ensuring travel, mileage and other expense claims are adhering to the company policies and after requisite approvals
  • Filing, storing and archiving of all expense reimbursement/ advance requests according to the established filing procedures
  • Preparation of relevant management reports to highlight expense trends for budgetary control and projections and to calculate project profitability

Fixed Assets & Capital Accounting Services
  • Process appropriation requests on asset purchase, relocation, leasing and disposals
  • Maintain fixed assets register including tracking asset numbers, location, depreciation, current working condition among others
  • Calculate depreciation/amortization as per local Generally Accepted Accounting Practices (GAAP) and as per IRS depreciation norms
  • Reconcile fixed asset accounting with the general ledger

Closure of Books

Our in-depth knowledge of the monthly closing process across a wide variety of clients in different sectors gives us the ability to “Fast Close” of books. These activities include the following:

  • Complete reconciliation of all necessary accounts
  • General ledger maintenance including clearing suspense entries, clearing accounts, prepaid entries and expense accruals
  • Post inter-company transactions
  • Consolidate and reconcile sub ledger to general ledgers
  • Recognize foreign exchange gain/losses related to receivables, payables and foreign currency bank accounts
  • Reconcile inventory with physical inventory count or inventory tracking systems
  • Generate trial balance at business segment and corporate level
  • Any other client specific custom closing related activity

Financial Modeling and Analysis
  • Simple to complex business plan formulation services covering preparation of revenue, expense, capital expenditure and working capital schedules
  • Preparation of cash flow statements, income statements and balance sheets projections for debt/equity financing proposals
  • Preparation of monthly, quarterly and annual forecasts of key financial parameters such as revenues, cash balances based on historic data and current trends
  • Financial analysis like ratio analysis, break-even analysis, NPV and IRR analysis, cost analysis among other
  • Spreadsheet testing designed to locate potential and actual errors, and providing useful recommendations regarding improvements in model

Client List

To view Our Client List, Click Here

Testimonials

To view Our Client’s Testimonials, Click Here

Software Expertise

SOFTWARE
EXPERTISE LEVEL
QuickBooks (QB) (QB Pro, Premier, Enterprise and QB Online)
High
Peachtree
High
Great Plains (Microsoft accounting software)
Medium
Easy Accounting
Medium
Caseware and Multiledger
Medium
Sageline
High
ERP and Oracle packages
Medium to High
Lacerte
High
ProSeries and ProFx
High
Ultratax
Medium

Certified in QB by QuickBooks University

Note

  • Leading US-based QB training and certification institute

Cost Saving Comparison

Bookkeeper/Jr. Accountant
US Employee
Offshore Cost
Annual Salary
34000
16800
Payroll Taxes (8%)
2720
Overhead Costs (10%)
3400
Total Cost
40120
16800
Staff Accountant/Sr. Accountant
US Employee
Offshore Cost
Annual Salary
48000
22800
Payroll Taxes (8%)
3840
Overhead Costs (10%)
4800
Total Cost
56640
22800
Financial Analyst
US Employee
Offshore Cost
Annual Salary
55000
30000
Payroll Taxes (8%)
4400
Overhead Costs (10%)
5500
Total Cost
64900
30000

All figures in USD

40 – 60% Savings

Note

  • Employee benefit costs in US not included in the comparison
  • Overhead cost includes cost of leasing computer hardware and maintenance related , software like accounting package licenses, training, floor space, and electricity among others
  • Offshore cost are only estimates; includes wages, infrastructure, training and technology cost
  • US Salary figures are average figures for New York

Contact Us

Company Name*

Contact Person*

Contact No.*

Country*

Email*

Comments

Enter Code :captcha